Festival

Festival tickets are valid for the Pride Festival on Saturday 5th August 2017. Limited Joint tickets are also available for Festival and PVP £12.50 early bird tickets* prices have been frozen (for the 5th year running) *Whilst stocks last
• We only store data in compliance with the 1998 Data Protection Act and never save your bank card or payment details.
• 
Customers email address will be subscribed to the Pride newsletter for updates and information purposes. Customers may unsubscribe at any time.
• Brighton Pride CIC reserves the right to change artist line-ups and running orders without prior notice and do not accept liability for any tickets refunds.
• Tickets cannot be exchanged or refunded after purchase unless the entire Festival is cancelled due to unforeseen circumstances such as extreme weather conditions or terrorism, in which event you will be offered Tickets at any rescheduled event (subject to availability) up to the face value of the Ticket or, if you are unable to attend the rescheduled Festival or the Festival is not rescheduled, a full refund.

JOINT FESTIVAL & WEEKEND WRISTBAND

Limited joint tickets are available for the Pride Preston Park Festival and Pride Village Party (PVP).
Individual Village Party tickets will also available in advance on-line nearer the event.
Individual venues may require separate tickets for venue or club entry.
£1 of each ticket purchased is ring fenced for the Rainbow Fund
Save £6 on joint tickets (subject to price band and booking fees).
Ticket booking fee of £1 per ticket + service charge of 5% per transaction.

VIP TICKETS
If you are interested in VIP tickets for 2017, please see VIP tickets

PARK TIMES: The park is open from 12.00pm – 10.00pm. Last entry 8.30pm.

PEAK ENTRY TIMES: Peak entry times are between 1pm and 3pm.
During peak times (when the Parade arrives) extra gates lines will be open.
Patrons with bags will be required to go to the bag search lines. You may wish to avoid bringing bags as this should speed up entry.

E TICKETS
Pride Festival tickets are not valid for the Pride Village Party but you may purchase joint Pride Festival and PVP weekend tickets and collect your wristband at the park or Pride/  PVP box office on Victoria Gardens.

DESIGNATED GATES:
Please go to your designated gates (indicated on your e ticket) and your e- ticket will be scanned.
Please note all tickets will be scanned at Pride 2017 and anyone found producing duplicate tickets will be refused entry. Duplicate or copied tickets will make your ticket invalid and it is the sole responsibility of the customers to ensure etickets are kept safe and are not copied. We are unable to offer any refunds should copied eticket be used invalidate your etickets.

ACCESSIBILITY AT PRIDE
for access information, please click here

PAPER TICKETS:
Paper tickets will be available from Brighton outlets: Legends, Sussex Beacon Shop, Nice & Naughty and Prowler Brighton.
Please go to the gate indicated on the paper ticket.
• Brighton Pride CIC reserves the right to change artist line-ups and running orders without prior notice and do not accept liability for any tickets refunds.
• Tickets cannot be exchanged or refunded after purchase unless the entire Festival is cancelled due to unforeseen circumstances such as extreme weather conditions or terrorism , in which event you will be offered Tickets at any rescheduled event (subject to availability) up to the face value of the Ticket or, if you are unable to attend the rescheduled Festival or the Festival is not rescheduled, a full refund.

IMPORTANT FESTIVAL RULES:

• Anyone found with controlled substances will be refused entry to the sites and reported to the Police.
• Strictly no psychoactive substances or legal highs. Anyone found with legal highs will be removed from the sites.
• No glass permitted onto the sites.
• No liquids, aerosols or gels in containers over 100ml to be brought onto the sites.
• No alcohol of any kind to be brought onto the sites.
• No alcohol permitted in the family area.
• Right of admission to the sites reserved.
• No Dogs permitted on the festival site.
• We will be operating and enforcing a strict Challenge 25 policy at Pride. If you can’t provide valid identification when asked, you will be asked to leave the site and come back with your ID. So if you are lucky enough to look 25 or younger, please make sure that you bring an acceptable form of identification.
• Children 10 years and under are free (but will still require a ticket), youth family members 11-18 years are elibible for a discounted £7.50 ticket. All children and youths under 18 must be accompanied by a responsible adult who’s over 21 at all times. Visit the Family Ticket Shop for more.
• All dance tents are over 18 only.
• Entrance to the Festival is subject to both the Festival’s photography policy and broadcaster internet and filming policy which prohibit the use of photographic or filming equipment on the Festival site for commercial gain, without the Festival’s prior written consent
• A person may be denied entry to, or removed from the Festival Site if he or she is found in possession of any equipment capable of taking photographs, making films, sound recordings or broadcasts; or if he or she takes any photograph, makes a film, sound recording or broadcast of anything for commercial gain.
• Pride official photographers and Film crews are in attendance on the site and attendees give permission for photographic material to be used for Pride promotional purposes. There will also be representatives of the LGBT+ and mainstream media outlets in attendance documenting the events for editorial reporting purposes. If you do not wish your image to be captured by them please make it clear if you are approached.
• Brighton Pride CIC reserves the right to change artist line-ups and running orders without prior notice and do not accept liability for any tickets refunds.
• Tickets cannot be exchanged or refunded after purchase unless the entire Festival is cancelled due to unforeseen circumstances such as extreme weather conditions or terrorism , in which event you will be offered Tickets at any rescheduled event (subject to availability) up to the face value of the Ticket or, if you are unable to attend the rescheduled Festival or the Festival is not rescheduled, a full refund.
• Brighton and Hove Pride community interest company do not keep any customer financial data.

Pride Village Party

THIS INFORMATION WILL UPDATED /AMENEDED AS PLANNING PROCEEDS.
Pride Village Party (PVP) wristbands are available online here and will be available from supporting venues and businesses in July.
All etickets will need to be exchanged for a Wristband at the PVP Box Office on Victoria Gardens from 1st August 2017.
• Etickets must be exchanged for PVP wristbands at the PVP Box Office on Victoria Gardens.
• There are limited joint tickets available for Pride Village Party and Pride Preston Park festival . You may collect wristbands from the Pride Box Office on Victoria Gardens  or on entry to Preston Park.
• Wristbands should only be purchased by over 18’s and ID will be required when etickets are exchanged.
• Any sexual misconduct on any persons will be treated as sexual assault and dealt with accordingly by the Police.
• Village party wristbands do not allow entry into venue club nights.

Please note there may times that entry to PVP will be restricted on the guidance of the Police or the PVP Safety officer. During this time your wristband may not guarantee entry. There will not be refunds for unused wristbands.

pride-respect

Brighton Pride promotes tolerance and acceptance of all our diverse communities. Harassment, discrimination or inappropriate behaviour towards other Pride festival goers or Pride festival staff of any kind will not be tolerated and you will be evicted from the site.

Please drink responsibly, no one wants to look a mess !
As you enter and leave Pride Areas PLEASE RESPECT the residents as we celebrate Pride on their doorstep. Let’s all help make Brighton and Hove Pride the UK’s proudest Pride celebration.

Please take a moment to remember all the communities around the World who don’t have their Freedom to Live !

Campsite

1 CONTRACT

  • These terms and conditions (the “Terms”) and our price list set out the entire agreement between you and Brighton Pride CIC (“we” “us” or “our”) for the supply of our services to you. Only these terms shall apply to our contract with you.
  • Please check that the details in these terms and conditions and your Booking
  • Request are complete and accurate before you submit your Booking Request.
  • By submitting a Booking Request you are deemed to have accepted these terms.
  • We reserve the right to change these Terms at any time and any such changes will take effect immediately when posted on the Website, in the brochure, at the Sites, or otherwise brought to your attention.
  • In addition to these Terms, you must comply with the Campsite Rules that are posted at our campsite and also available below under Rules.

2 MAKING A BOOKING

2.1           You can book online.

2.2           Bookings are not transferable to another party.

2.3          When making a booking you agree that you or at least one member of your party is eighteen (18) years or over, you have the authority of all persons in your party to book on their behalf, you accept these Terms & Conditions and you agree to be responsible for any loss or damage caused by any member of your party.

2.4           Prices are frozen at 2015 rates, ie. £12.50 per person per night, until 30th June. Late booking charges/ fee  apply after 30th June 2017.

3 RULES

You, together with all members of your camping party, are required to comply with the following rules:

3.1           We reserve the right of admission.  We only accept responsible campers that are considerate to fellow campers and respectful of the environment.

3.2          Only people who have pre-booked are allowed to stay on site. There may be some spaces available at the weekend and these can be booked at the Campsite Reception.

3.3           Tents will be set-up in designated areas.

3.4           Campervans will be set up in an allocated areas only.

3.4           Love the campsite, leave no trace

3.5           Sleeping in cars or vans is not permitted.

3.6           No vehicles are allowed near the tent

3.7           Tents will be set up at least 1m apart from other tents

3.8           There will be a minimum 5m access way down the middle of the campsite

3.9           No disposable barbeques are allowed in the campsite

3.10        No unsupervised youths below the age of 18.

3.11        No hen/stag parties.

3.12        No Dogs are allowed at the campsite

3.13       Disorderly and abusive behaviour will not be tolerated. We reserve the right to ask you to leave should this occur.

3.14       We cannot accept responsibility for your possessions or any personal injury sustained while camping.

3.15       Check in is from 12:00 Friday 4th August 2016. Checkout is no later than 09:00 Monday 7th August.

3.16       No pitches are reserved and all are allocated on a first come, first serve basis unless a Group booking is made.

3.17        You are liable at all times for any activities undertaken at the campsite.

4 PRICES

4.1           The prices are based on a daily rate unless otherwise stated. Prices include VAT at the current prevailing rate.

4.2           Whilst we will make every effort to ensure that our prices remain unchanged, they may be amended at any time.

4.3           Prices do not include any additional services, features and facilities unless expressly stated.

4.4           Promotions, deals or discounted offers are subject to availability and cannot be used in conjunction with any other offer or discount and may be withdrawn at any time. Retrospective refunds are not permitted against any offer or promotion advertised after such time a booking is made.

5 PAYMENT

5.1           Payment for bookings can be made by Credit, Debit Card or Paypal but not American Express. Unfortunately we cannot accept payment by cheque.

5.2           All payments at Campsite Reception must be cash only.

6 CANCELLATION AND CHANGES TO YOUR BOOKING

6.1           If you want to amend your booking, you must notify us as soon as possible. Subject to availability and the conditions in 6.2 to 6.4, amendments to your booking can be made.

6.2          No revisions to bookings any later than 14 days before the event. Any additions to bookings can be made at the Campsite Reception.

6.3           If you have to cancel your booking we are unable to offer you a refund.

6.4           You must pay any outstanding balance on your booking and any additional fees before pitching.

7 LIABILITY

Please read this section as it is important that you understand what you are agreeing to

7.1           Nothing in this section limits or attempts to limit our liability for death or personal injury caused by our negligence or for fraud or fraudulent misrepresentation, or for any other matter for which it would be illegal or unlawful for us to exclude or attempt to exclude our liability.

7.2           If we fail to comply with these Terms and Conditions we are responsible for loss or damage you suffer that is a direct and foreseeable result of our failure or our negligence.  We shall not be responsible for any losses that you suffer that are indirect or not foreseeable, including, but not limited to, loss of income or revenue, loss of business and loss of anticipated savings.

7.3           As our Site is located in a rural environment, we do not accept responsibility for any damage, injury or inconvenience caused by plants, trees, insects or wildlife.

7.4           We do not accept responsibility for anything that adversely affects your stay that is outside of our control.

7.5           These Terms and Conditions are governed by the laws of England and Wales.

WHAT YOU CAN AND CAN’T BRING INTO THE CAMPSITES

There will be no receipts issued for any confiscated/surrendered items. You may be searched at the entrances and upon exit from the campsite site.

Item Bring Into The Campsite
Aerosols over 250ml x
Air horns / Megaphones x
Alcohol for personal consumption (please no glass bottles)

18+ only before 6pm on Sunday evening

All gas canisters of any size (including nitrous oxide) x
Any goods for unauthorised trading / with unauthorised Pride Festival logos x
Any items which may reasonably be considered for use as a weapon x
Chinese lanterns x
Cigarettes for personal use Yes
Disposable BBQs and permitted cooking stoves

Green Heat Base Camp Cooker, Solid Fuel Stoves,

Firelighters / Firelighter Stoves, Disposable Barbeques, Methylated / “Trangia” Spirit Stoves

x
No fires allowed at any time x
Fireworks / Flares x
Fitted gas canisters/cylinders in campervans Yes
Generators x
Illegal substances / Legal/herbal highs x
Petrol Burner x
Portable laser equipment and pens x
Plastic water/soft drinks bottles and food for personal consumption. Yes
Sound systems x
Unofficial tabards and reflective jackets x
Parade

The annual Pride Community Parade is the biggest and most exciting visual event in Brighton & Hove’s calendar bringing the whole community out on to the city’s streets as over 300,000 people participate and watch the spellbinding spectacular of our hugely successful “Carnival Of Diversity”.

Participants have included Brighton Pride’s partners and sponsors, local community groups, representatives from political parties and faith groups, the NHS, Brighton Housing Trust, Sussex Police, Sussex Fire services, the Girl Guides, Scouts, trade unions, along side major corporate brands showing their support for diversity, and a sensational selection of performers, musicians and artists including costumier extraordinaire Mandinga Arts, Brighton community choirs, Marta Scott Dance Company, Raw Samba and Samba Pelo Mar.

An event like no other in the UK, flamboyant, vibrant and colourful, the Pride Community Parade fills the streets of Brighton and Hove with spectacular show stopping sights as music, floats, bands, costumes and dancing combine to create a truly unique Pride experience. Join Brighton Pride on Saturday 5th August 2017 to declare unity with each other, our fabulous city and the global LGBT+ community as we come together for a Summer of Of Love in a truly inspiring Carnival of Diversity.

In order for us to be able to keep the parade open to everybody we revised the parade entry system.  The new system means more groups can enter but we have to limit the size of each entry.

We want everyone who participates during the Brighton Pride LGBT Community Parade to have a safe and enjoyable experience.

In order for you to be part for Brighton Pride LGBT 2017 Community Parade you will need to submit certain Documents to ensure your entry is safe and adheres to our equalities and safeguarding objectives.

 

The Documents you will need to submit are:

  • A copy of your Risk Assessments for this year’s parade
  • A copy of your Public Liability Insurance Certificate
  • A copy of your Equity Policy/statement to show your organization is non- discriminatory and open to all members of the community where possible
  • A copy of your motor insurance
  • A copy of your drivers driving license and copy of ID for any persons sitting next to the driver during the parade.
  • A hand signed acknowledgement form that you have read the Technical & Creative Briefing Documents

IMPORTANT – Please note: Failure to submit appropriate evidence before the deadline requested will mean your organisation will not be able to participate in the Brighton Pride LGBT Community Parade. All evidence is needed by the 30th June 2017 without which we cannot continue your registration. You will not be allowed to enter the parsed and a refund will not be issued if we do not receive your documents by this date.

Please print out this form, complete it and attach photocopies of the requested documents and send to: Parade Documents, Brighton Pride CIC, Unit 2 The Old Iron Works, 30 Cheapside, Brighton BN1 4DG.

Please do not send scanned emails. Please make sure that your documents reach us by 30th June 2017.

Please note the following conditions of entry which are binding on all your participants. Most are self-explanatory and all are born out of necessity, please contact the Pride office with any queries you may have. parade@brighton-pride.org

Conduct

  • Whilst we recognise that Pride was born out of protest and encourage political participation, parade entries will be disallowed or removed if they denigrate the work of Pride or other charities, community groups and businesses participating in the parade.
  • No nudity will be permitted, nor flashing or exposure of areas which are covered on a family beach.
  • No alcohol or drugs to be consumed whilst participating in the parade. No alcohol should be carried in or on any float, or by walking participants. No participant should be under the influence of alcohol or any controlled substance.
  • Nothing is to be thrown from a vehicle at any time.
  • Participants that break any of the conditions above may be asked to leave the parade at any time.

 

Pre-parade Requirements

  • At least one representative from your group will be required to attend a mandatory Pride Parade session and a pre- parade briefing during Pride week.
  • You agree to cascade train your safety stewards prior to the parade.
  • You agree to provide the requested documents from the Application Support Form by the deadline
  • You will need to provide safety stewards for your entry:

 

Litter & clean-up

Please do not create litter during the parade. Please keep your rubbish with you and dispose appropriately at the conclusion of the parade.

Mounting and dismounting from a moving float:

Mounting and dismounting from a float is not permitted except in an emergency.

Speed:

Floats shall be capable of maintaining a minimum speed of 5 miles per hour under anticipated conditions.

 

Entry refunds

 

  • Entry fee’s  cannot be exchanged or refunded  unless the entire Parade is cancelled due to unforeseen circumstances such as extreme weather conditions or terrorism , in which event you will be offered  a full refund.

PLEASE NOTE THAT YOUR PLACE IN THE PARADE IS NOT GUARANTEED UNTIL YOU HAVE MADE FULL PAYMENT. THE DEADLINE FOR PAYMENT FOR EARLY BIRD ENTRIES IS FEBRUARY 28TH (IF YOU MISS THIS DEADLINE THEN YOUR ENTRY WILL REVERT TO FULL PRICE ENTRY) AND ANY APPLICATIONS MADE AFTER THIS DATE THE DEADLINE WILL BE 25TH JUNE. IF FULL PAYMENT HAS NOT BEEN MADE BY THE DEADLINE THEN YOU WILL LOSE YOUR PLACE IN THE PARADE.

 

Parade Terms and Conditions

Online Application Information

Brighton Pride retains the right to refuse any application without liability. Brighton Pride retains the right to cancel the Pride Festival or Pride events at any time, in part or in full, without liability. The act of receiving an online application shall not be deemed to impart or imply any obligation for Brighton Pride to accept any bid or application. Applications will be considered incomplete and will not be placed on hold if full payment is not made. Once your application has been accepted no refunds will be issued. Entries are non-transferrable. Application close date is firm.

In order to participate in the 2017 Pride Parade, all organizations, affiliates, and individuals must:

  • Support the mission, vision, and values of Brighton Pride (APPENDIX A)
  • Sign and return all paperwork and essential documents
  • Attend a parade training meeting
  • Abide by the Rules of Parade Entry and all Terms and Conditions
  • Acknowledge that a failure to honour the Parade or comply with
Brighton Pride’s rules could result in penalties, including the person or group’s exclusion from future Parades.
  • All applicants must meet category eligibility requirements as outlined in the online application. If requested by Brighton Pride, applicants must provide proof that they qualify for the category applied for. Should there be a dispute, Brighton Pride reserves the right to deny an application on the grounds of ineligibility or offer the Parade Applicant an opportunity to re-apply under the appropriate category with payment of the appropriate fees.

Parade participants who breach any of the terms and conditions may be banned from participating in future Brighton Pride Events.

Please note that the Pride Parade is a rain or shine event. Brighton Pride does not assume any liability for bad or inclement weather or other factors outside the control of Brighton Pride. For further Pride 2017 information visit our web site at www.brighton-pride.org  All applicants for participation in the Parade are required to thoroughly read and agree to all of the following.

By completing this application and affixing a signature thereto, the Applicant agrees to abide by the Terms and Conditions listed below:

WHEREAS

On behalf of and with authority of the organization/ business/ individual making this application:

1) The Applicant confirms that they over 18 and have the authority to assume full responsibility for the behaviour of all persons participating in their parade group falling under this application. The Applicant further agrees to comply by and enforce all applicable laws and regulations in connection with the event.

2) The Applicant operates in a manner consistent with the celebration of Pride and the positive value of diversity and identity in the LGBT communities.

3) The Applicant hereby declares that policies upholding equal opportunity and non-discrimination have been adopted, by which discrimination on the grounds of Race, Colour, Creed, National Origin, Religious or Political affiliation, Sex, Age, Personal or Family Relationships, Disabilities, HIV/AIDS, Income Restrictions, Union Affiliation, Sexual Orientation, Gender Identity and Expression is prohibited by the organization/business or individual.

4) The Applicant understands that alcoholic beverages and illegal drugs/ NPS are not permitted onsite or on the Parade route or staging area.

5) The Applicant specifically agrees that Brighton Pride assumes no responsibility for damages to persons or property however caused, as a result of or pertaining to the participation and/or activities of the organization/business or individual.

6) Messaging in the Parade:
a) The Applicant will not present any messages – verbal, written, in imagery or otherwise – that promotes or condones violence or the incitement of hatred.

  1. b) The Applicant will respect the right of all members and supporters of our communities to participate in Pride 2017.
  2. c) The Applicant agrees that all messages delivered during the participation in the Parade will remain non-violent and in accordance with the guidelines above.
  3. d) The Applicant will tailor their messaging to be in accordance with: The theme of the Pride 2017 festival
  4. e) No purely commercial messages will be permitted, and no branding or messaging from third-party companies will be permitted on any floats.
  5. f) No commercial or brand promotions on social media or other platforms are permitted unless as part of the official sponsorship and partnerships.
  6. g) Your Parade Entry does NOT make you a Pride Partner or Sponsor and you may not promote or advertise implying that you are. If you wish to become a Partner please contact sponsors@brighton-pride.org

 

  1. h) You are prohibited from advertising or promoting any other group, company, business, organization or product on your float, costumes, banners or vehicles without prior approval from Brighton Pride CIC.

 

  1. g) Consumer facing promotions around parade entries are not permitted. Right can be purchased as part of sponsorship packages. Contact sponsors@brighton-pride.org for more details.
  2. i) Distribution of gifts, goods, flyers, printed material and or any promotional goods is prohibited along the Pride Parade route without prior approval from Pride and agreement from Brighton & Hove City Council.

 

7) Floats and vehicles in the Parade:

  1. a) The Applicant agrees to build their float and or vehicle to the specifications listed in the Technical Brief.
  2. b) The Applicant understands that the driver of any vehicle participating in the Parade must possess a valid Driver’s license in the class appropriate to the vehicle, and appropriate insurance available for presentation at all times on the day of the Parade. The Applicant understands that any driver who is unable to produce a valid license or insurance will be removed from the Parade. Anyone sitting with the driver in the vehicle must also provide ID. These documents will be checked prior to the event. If the Driver of the vehicle does not match the ID that has been previously been submitted to Brighton Pride CIC then the driver will be removed from the vehicle and may be detained by the Police for questioning.
  3. c) Any drivers found to be intoxicated or with controlled substances or alcohol on their persons or in their vehicles will be removed from the Parade.
  4. d) The Applicant agrees that all drivers of motorcycles, or any other vehicle that requires such protective gear, must wear the appropriate riding gear, including helmets, while riding their vehicles.
  5. e) The applicant will comply with the rules and regulations of the holding area and acknowledges that the holding area is not a building area. Floats are to arrive ready-made with only final touches being applied within the holding area.
  6. f) The applicant acknowledges and is responsible for ensuring that all floats have a dry chemical extinguisher and a basic first aid kit on board.
  7. g) The applicant acknowledges that upon completion of the parade route floats will be allowed to stop for 2 minutes to allow participants to disembark before being directed away from the Parade finish to de-rig in an area off site. Road ready vehicles are vehicles deemed to be safe on public roads in accordance with the Highway Traffic Act.
  8. h) Each Parade applicant must be insured for a minimum of £2 million. An copy certificate from your insurer and all other appropriate documents must be provided by the deadline 30 June 2017
  9. i) Float building materials & decorations:
  • All construction and decorative material must be manufactured or treated so as to be effectively flame retardant. Please avoid paper construction as, even when sprayed with flame retardant solution, this is not always 100% effective.
  • Float building materials must not be near or part of the exhaust fumes outlet.
    • No sharp or unfinished edges should be exposed.
    • No glass / crystals should be used.
    • No objects or literature of any kind shall be thrown from any float or distributed by any participant at any time.
    • Only diesel generators are permitted.

 

  1. j) Vehicle Safety Stewards

It is the responsibility of the float organiser to provide sufficient wheel stewards as follows –

  • Articulated lorry – Six, one at each corner and in between the traction unit and trailer.
  • Small lorry- Four, one at each corner
  • Delivery vans – Four, one at each corner.
  • Cars – Two, one at each front corner.
  • Driver’s vision: To comply with Highways Regulations floats shall be so designed as to avoid any obstruction to the driver’s field of view.

 

  1. k) Vehicle maintenance:

Vehicles and trailers must be properly serviced. Vehicles pulling floats should be serviced for fuel, oil, water, tyres and battery prior to parade day. Evidence of this will be required during the pre-Parade safety checks. The Parade Manager or Safety Officer retain discretion to withdraw any unsafe vehicle.

 

  1. l) Fire extinguishers and naked flames:

All vehicular entries must carry a minimum of 1 x fully charged (2 gallon/5 litre) extinguisher of an appropriate type suitable for the materials and equipment used in the construction of your display). The extinguisher must be readily accessible on the vehicle and must be sealed, tagged, and dated within the previous 12-month period. Each participating organisation must ensure that someone on the float is trained in use of the extinguisher.

 

  1. m) No Naked flames & Smoking

Naked flames and smoking is strictly prohibited on all floats.

 

  1. n) First Aid:

Every vehicular float must carry a first aid kit.

 

  1. o) Electrical systems:

Electrical systems and wiring must be of a type approved for exterior use, should have sufficient capacity, be properly secured to prevent damage, have all terminations enclosed within approved devices or enclosures, and have appropriate circuit and earth leakage protection. Where batteries are used, they should be fixed securely, not above head height and be adequately protected from the weather and moisture. Each battery installation should also include a “Spill Kit”. All electrical equipment must be installed and certified by a competent and qualified person.

 

8) Walking Groups

  1. a) Stewards for Walking Groups:

1 x steward per 15 x participants (or part thereof). Stewards are to ensure that the group moves as a cohesive unit and to act as a safety monitor.

 

9) Consequences

The Applicant understands and agrees that any breach of contract may result in one or more of the following consequences:

  1. a) Refusal of permission to participate in the Parade
  2. b) Removal from participation during the Parade
  3. c) Legal action with respect to Breach of Contract and/or Trespassing
  4. d) Exclusion from participation in future Parades
  5. e) Application of criminal charges
  6. f) Legal action to recover monetary costs related to actions by the participants, including damage to property, court fines and fees resulting from lawsuits or charges against Pride

Financial & Contractual Requirements

All fees are payable online by PAYPAL or BACS ONLY; cash will not be accepted. Applications will not be processed if payment is incomplete. The next applicant on the waiting list will be contacted immediately and presented with an opportunity to register.

Liability Release

In consideration of the acceptance of this application and permission to participate in the Pride Parade, I, for myself, my heirs, executors, administrators, successors and assigns hereby release, waive and
forever discharge Brighton Pride staff, board, volunteers, and suppliers and all other associations, sanctioning bodies and sponsoring companies, and all their respective agents, officials, servants, contractors, representatives, volunteers, staff, elected and appointed officials, successors and assigns OF AND FROM ALL claims, demands, damages, costs, expenses, actions and causes of action, whether in law or equity, in respect of death, injury, loss or damage to my person or property HOWSOEVER CAUSED, arising or to arise by reason of my participation in the said event, whether as an exhibitor, spectator, participant, competitor or otherwise, whether prior to, during or subsequent to the event, AND NOTHWITHSTANDING that the same may have been contributed to, or occasioned by the negligence of any of the aforesaid.

I FURTHER HEREBY UNDERTAKE to HOLD AND SAVE HARMLESS and AGREE TO INDEMNIFY all of the aforesaid from against any all liability incurred by any or all of them as a result of, or in any way connected with my participation in the said event. BY SUBMITTING THIS ENTRY, I ACKNOWLEDGE HAVING READ, UNDERSTOOD AND AGREED TO THE ABOVE WAIVER, RELEASE AND INDEMNITY.

I have READ, UNDERSTOOD and AGREE TO all the terms and conditions of this application and all the terms and conditions contained herein.

Markets

BRIGHTON PRIDE CIC GENERAL TERMS AND CONDITIONS 2017

ALL STALL HOLDERS WILL BE REQUIRED TO SIGN AND RETURN A COPY OF THE GENERAL TERMS & CONDITIONS 2017 TO THE CONCESSIONS OFFICE AS PART OF YOUR REGISTRATION

Trading at the Pride Festival is Sat 5th August 2017 only.

Below are the operational procedures for concessionaires, all traders need to be aware of how Brighton Pride CIC operates i.e. flow of paperwork, documentation required, payments etc. Before we provide you with a contract we would like to know that you fully understand what to expect.

REGISTRATION

  • Before you gain access to Brighton Pride you are required to submit a Registration Form along with requested documentation.
  • The registration will not be accepted as a part registration, ALL documentation is required to be submitted at the same time.
  • Once the Concessions Office receives your completed registration, your details will be entered onto the Brighton Pride CIC Database.

APPLICATION FORMS

All applications will be processed based on the information you have supplied on the form; any areas on the form left blank WILL delay your application. All applications will be Accepted or Declined and you will receive notification.

CONTRACTS (OFFER TO TRADE)

Once an application form has been accepted an ‘Offer to Trade/Contract’ will be sent to you. Upon receiving the Offer to Trade you are still NOT confirmed onto the event. Upon receiving the Offer to Trade please read very carefully as all information relating to your offer will be on this form. Any changes / amendments should be made in writing to the office, then relevant changes can be made and a new contract issued. Any amendments/changes are still required to be completed by deadline date.

PAYMENTS

Payments must be made in full during the online application process.

CHANGES TO APPLICATIONS/CIRCUMSTANCES

Once an Application has been accepted, any changes i.e. size of pitch, power requirements, vehicles, and products to be sold etc. need to be submitted in writing at least 3 weeks (21days) before the event.

Any changes NOT made in writing will not be accepted. Contract changes may incur extra costs that will be charged accordingly.

All changes that are made in writing will be acknowledged with written confirmation by Brighton Pride CIC Concessions Manager.

EVENT INFO / SPECIFICATIONS

Once you are confirmed onto an Event and all monies have been received and cleared, Brighton Pride CIC will provide you with all necessary information relating to the event. An Event Specification will be issued which explains ALL details and Do’s and Don’ts for the event. Ensure you read this information as it does differ from event to event. It is your responsibility to read through the Event Specification and comply with the event site rules and regulations. Anyone found disregarding the event site rules and regulations with be held accountable, resulting in possible closure and site eviction.

INSURANCES

All traders must adhere to current trading legislation, and hold full Employee and Third party liability insurance (NMFT, MOCA or equivalent). Each Trader is responsible for providing their own Public Liability Indemnity. Employers’ liability and public liability insurance must be displayed in stalls at all times. Copies of all insurance MUST be sent to traders@brighton-pride.org . A contract will not be issued until all your paperwork has been received and checked by our team.

RISK ASSESSMENTS / HAZARD ANALYSIS

All traders are required by law to have Risk Assessments & Hazard Analysis in place. All Risk Assessments & Hazard Analysis are to be submitted with your registration to the Concessions office and copies MUST be available for inspection on site. Copies of all paperwork MUST be sent to traders@brighton-pride.org . A contract will not be issued until all your paperwork has been received and checked by our team.

SUB-CONTRACTING TO THIRD PARTIES

No traders are permitted to sub-contract any pitches to third parties or other contractors. The trader who applies for the event and which has been accepted will be the only trader permitted on site and allowed to trade. Any other traders other than the company accepted will be refused access to site, refused to trade and no refunds on concession given.

PRODUCTS / PRICES

Traders are only permitted to sell products that they specified on their application form (this must be accepted by Brighton Pride CIC).

All prices must be clearly displayed at all times on all stalls, like wise any traders found trading without clearly displaying a price list will be closed down – This is a condition of the event license and a condition of your contract.

Brighton Pride CIC may specify certain products to be sold on events i.e. Sponsors Products.

Trading Standards Service in support of Brighton Pride CIC will be present on events to police the pricing of products.

The following may not be sold:

  • Illegal Drugs
  • Legal highs of any kind or substances governed by the new Psychoactive Substances Bill
  • Jelly vodka shots
  • Cigarettes or Alcohol unless by prior arrangement and fully licensed.
  • Items relating to official festival merchandise, or acts appearing therein, unless by special arrangement
  • Hand held candles/ wax flares, or any kind of ‘Sky Lanterns’.
  • Offensive weapons or air horns.
  • Any branded clothing, footwear or sunglasses unless by prior arrangement due to sponsor commitments
  • Racist/ offensive material.
  • Any unauthorised CD’s, DVD’s etc.
  • Food or drink without caterers licence.
  • Traders must not sell any item purporting to be official or unofficial festival merchandise of any description, or in any regard to any of the artists appearing at the event

The Organiser reserves the right to require the Trader to remove any merchandise not specified on the stall space application form, or if the merchandise is deemed offensive or in conflict with the event sponsors. Unauthorised Pride logos on any goods – such as T-shirts, baseball caps and craft goods – and any bootleg goods – will be confiscated. This also goes for goods being offered that have a connection with any band/act appearing at the event.

EVENT PACK

You will be sent an Event Pack which will include:

  • a map with your location marked on it
  • your siting time and date
  • a copy of the site rules
  • contact details for the Concessions Team

SITING

Specification relevant to each event.

  • All siting times/dates must be adhered to, anyone not arriving within specified times/dates etc. may be refused access to site and no refunds given.
  • Brighton Pride CIC will not be responsible for contractor delays due to traffic, vehicle problems etc.
  • Once Siting commences each trader will be put in position in order by the arrangement of the Concessions Manager (not all traders will be sited immediately upon arrival to site) Siting could be delayed due to unforeseen venue circumstances i.e. bad weather etc.
  • Any Sites agreed by Brighton Pride CIC prior to an event may change due to Site changes etc., should these change Brighton Pride CIC will try to accommodate each trader accordingly.

VEHICLES – MOVEMENTS / CURFEWS

  • Do NOT use HAZARD LIGHTS when moving around site. Please use your indicators to inform people of vehicle movement.
  • All vehicles MUST abide by the site rules. Vehicle movement must not exceed 5mph.
  • No Motorcycles or quad bikes permitted on ANY site. Golf buggies are permitted with prior permission – see your Event Specification. (Adhere to site Regulations on driving; a full UK driving license is required to be held by all drivers)
  • Due to volume of public on events, there are strict vehicle curfews in place on site.
  • All vehicle curfew times will be in the Event Specifications. Any vehicles found moving while the curfew is in place will be removed from site and the vehicle pass will be confiscated.
  • All vehicles are brought to site at the owners risk and must be suitably insured.

RUBBISH

  • Traders are responsible for keeping 10m area both in front and behind their allocated trading space tidy and free of rubbish at all times.
  • All Rubbish must be put into appropriate skips or waste fluid containers, traders must leave their site as they found it. Traders leaving any rubbish, furniture, equipment or structures will be charged for the cost of clearing their site and disposing of rubbish and may not be invited back to trade at future events.
  • A grading system is in operation to assess the area which has been left by traders.

POWER

  • Power will not supplied.
  • No form of generator must be used onsite.
  • The event takes place in daylight, you will not need power.

FIRE PRECAUTIONS

All Traders must carry a Fire Extinguisher which carries a certificate of service within the last twelve months. All materials used for building, decorating or covering stands must be of non-flammable material. Fires and barbecues are strictly forbidden.

SECURITY

Traders must co-operate with site Security at all times. Brighton Pride CIC reserves the right to exclude or remove from event any person.

NOISE

  • At most events reasonable music within the confines of stalls is allowed, excessive noise will result in your stall being shut down.
  • If you are unsure, check with the market manager.

UNDESIRABLE ACTIVITIES

If it appears to Brighton Pride CIC that the Trader may be engaged in activities deemed to be contrary to the best interests of the event or which appear to be in breach of the law, Brighton Pride CIC reserves the right, without any liability to the Trader, to require the vacation of the stall space and refuse the Trader the right to further participate at the event. Any trader found not complying with the terms of the site license or any of the terms stated in the contract will be closed down and/or removed from site and they shall not be entitled to any rebate

PASSES

  • Each stall will allocated a maximum of 4 passes for staff working the event. Additional passes must be purchased from Brighton Pride at a discounted rate of £9 +vat.
  • Passes are allocated upon arrival to site; you will need to provide the epass that was emailed to you
  • Accreditation – Traders will need to provide Staff Names, Number of Staff, Vehicle registrations and to complete Food Concessionaires so that passes can be issued
  • Checklist
  • All Passes must be worn correctly and clearly visible at all times.
  • Passes are non transferable
  • Any traders found selling staff passes will be immediately closed down, escorted off site and all passes will be removed

WATER

There will be specific designated standpipes for traders, of which the locations will be marked on the map. Ensure that no other standpipes / taps are used. Ensure you have adequate water barrels which are cleaned out daily.

Standpipes may be some distance from your pitch, a two wheel truck or similar may come in handy!

OFFICIAL ORGANISATIONS

Traders are required to co-operate fully with Site Management, Security, Emergency Services, Police and all official organisations on site such as Environmental Health, Fire Officers, HM Revenue & Customs Staff, Environment Agency, Immigration and Trading Standards Service etc.

HEALTH & SAFETY

All employers, whatever the size of the business, must:

  • make the workplace safe
  • prevent risks to health
  • ensure that plant and machinery is safe to use, and that safe working practices are set up and followed
  • make sure that all materials are handled, stored and used safely
  • provide adequate first aid facilities
  • ensure all staff have received adequate training for their role
  • tell staff about any potential hazards from the work they do, chemicals and other substances used by the firm, and give staff information, instructions, training and supervision as needed
  • set up emergency plans
  • make sure that ventilation, temperature, lighting, and toilet, washing and rest facilities all meet health, safety and welfare requirements
  • check that the right work equipment is provided and is properly used and regularly maintained
  • prevent or control exposure to substances that may damage the health of staff
  • take precautions against the risks caused by flammable or explosive hazards, electrical equipment, noise and radiation. Ensure you are well versed in the Noise at Work Act.
  • to avoid potentially dangerous work involving manual handling and if it can’t be avoided, take precautions
  • reduce the risk of injury
  • provide health supervision as needed
  • provide protective clothing or equipment free of charge if risks can’t be removed or adequately controlled by any other means
  • ensure that the right warning signs are provided and looked after
  • report certain accidents, injuries, diseases and dangerous occurrences to either the Health and Safety Executive (HSE) or the local authority, depending on the type of business

TRADING

  • NO REFUNDS will be given to traders as a result of adverse weather conditions, nor as a result of changes in performance programs, open timings or re-siting of acts to different stages/areas within the festival/event. In the unlikelihood of the event being cancelled no refund will be given on concession
  • Brighton Pride CIC cannot be held responsible for the level of trading during the event.